6 Steps to Simplify Complex Work

At least 50% of Australian organisations today are undergoing periods of transformation and struggling to innovate with new business models and KPIs. While new systems and structures are aimed to drive results, the complexity of work within these organisations has brought on an increase in unhappy and disengaged workers. 

Complex internal structures have caused a lack of direction and cooperation. Traditional pillars of management are no longer effective in motivating workers amidst more complex systems. What can project managers and directors do to increase productivity, cooperation, and engagement?

In As work gets more complex, 6 rules to simplify, Yves Morieux talks about 6 simple rules to successfully navigate a more complex workplace. 

  1. Understand what others do 

To help simplify work, it is important to understand what others do and how they work. We need to go beyond the boxes, the job descriptions and the surface of the container, to understand how people work and the contribution they bring to the entire organisation. 

  1. Reinforce integrators

The integrators in your organisation are the key people who influence how others work. They can be the managers who work tirelessly to help you reach your goals. How can you reinforce them so they have the power and the drive to make others cooperate? Motivate your integrators and give them the power to promote cooperation in teams so they can work together to overcome complexity.  

  1. Increase the total quantity of power

How do you empower others to get more people to cooperate and drive better business outcomes? When new roles are created in the organisation, you need to help them make decisions without taking power away from others. Organisations can take the necessary steps to develop power bases to ensure their teams are equipped to be more agile and more adaptable.

  1. Extend the shadow of the future 

To do this you need to promote the value of taking accountability in the workplace. Your team members need to experience the consequences that result from their behaviour and decisions. Managers must find ways to tighten feedback loops and keep projects short. You can promote teamwork and cooperation when your people can see firsthand how others contribute to their success. 

  1. Increase reciprocity

Managers must find ways to outline clear objectives that promote mutual interest and encourage cooperation in their teams. Make every success dependent on the success of others. 

To get more people to cooperate, you need to remove the buffers that lead to dysfunctional self-sufficiency. To put a stop to monopolies, cut down on resources and develop new networks of interaction.

  1. Reward those who cooperate and blame those who don’t cooperate

Blame is not for failure, it is for failing to help or ask for help. IWhen you recognise your weaknesses and ask for help, you can improve performance and satisfaction at work and create better business value at lower costs. Award teams when they cooperate and set up penalties for those who refuse to cooperate. 

By following these 6 rules on Smart Simplicity, organisations and their teams are better able to address the root cause of poor performance and the lack of productivity at work today. These rules can help organisations to develop new behaviours and improve performance in their teams so as to overcome complicatedness at work today.