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Contract and Administration Assistant

The Following attributes will be required to successfully carry out the role.

Tender Responsibilities:

  • Understand tender requirements and complete tender schedules by way of:
    • Collate information from estimating team and compile appendices
    • Liaise Systems/HSEQ Manager regarding WHS requirements for tender
  • Format related documents in a timely manner ready for submission
  • Proactively co-ordinate with the projects team and liaise with the marketing team for the development and use of marketing materials – including case studies, CVs, capability statements etc
  • Work in with the tendering team meeting deadlines, coordinating and managing schedule collation and submission of tenders
  • Follow up on tender submissions, preparation of a tender list, understanding tender closing times and dates

Office Administration Responsibilities:

  • All-encompassing reception duties
  • Plan and co-ordinate building maintenance activities
  • Maintain office building and facilities, including various WHS requirements
  • Liaise with external parties to arrange weekly orders including stationery and groceries etc
  • Combine and maintain various company registers
  • Assist with People & Culture activities as and when required
  • Data entry

Qualifications, Skills & Experience:

  • Qualifications in either Administration or Business (preferred but not essential)
  • Full working rights in Australia
  • 3+ years in Contract Administration
  • Experience working within Civil Engineering and/or Construction
  • Ability to multi-task, prioritise and work under pressure
  • Excellent administration and organisational skills
  • High level of attention to detail and analytical
  • Excellent problem solving and written and verbal communication skills
  • Well versed with various software packages and be capable of finalising detailed documents with a high degree of accuracy
  • Ability to be proactive and work autonomously
  • Professional and excellent work ethic
  • Advanced Microsoft Office 365
  • Exceptional skills using Word including the ability to efficiently format documents utilising Styles and Templates (knowledge of Quick Parts would be advantageous).

We are offering a very competitive package to the right candidate and if you believe you have the above attributes, challenge your future and apply for the journey with us.

We are offering a very competitive package to the right candidate and if you believe you have the above attributes, challenge your future and apply for the journey with us.

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